2026–27 · Touring · PRESENTER DEPOSITS
Expected from Presenter Agreements20% seasonal deposits
88.8% of sample seasonal deposits received
Matt DavenportFounder/President & CEO⌄
EXECUTIVE FINANCIAL OVERSIGHT
Finance
See contract-driven money, deadlines, approvals, and exceptions in LOS operating context.
Prototype only. Every amount, date, Presenter, Artist, and status below is illustrative sample content. Nothing is imported from, synchronized with, or written to QuickBooks. CenterStage supports operational oversight; QuickBooks remains authoritative for accounting.
EXPECTEDCenterStage Agreement or schedule
ACTUALQuickBooks confirmation required
EXCEPTIONReview, approval, or reconciliation
Last reconciliation: Not connected
WORKING STATUSCurrent Touring · operational working view
AS OFAugust 15, 2026
QUICKBOOKS RECONCILIATIONNot connected
Historical seasons are read-only in this prototype. Corrections should be recorded as linked adjustments with an audit trail—not by rewriting the archived season.
FINANCE REGISTRATION RULECurrent Touring season · fully executed Agreements are included
- 1Presenter Agreement executesSales and Presenter schedule register
- 2Deposit is recordedReceipt, depositor, allocation, and reference retained
- 3Artist Performance Agreement executesAuthoritative Artist payable schedule registers
- 4Trace every movementQuickBooks will confirm actual receipts and payments
MASTER SALES OVERVIEW2026–27 TOTAL SALES$418,200
Current Touring season · illustrative Presenter Agreement value
OVERVIEW PURPOSEOne seasonal position
Use the detailed tabs for Presenter schedules, Artist payments, exceptions, and the supporting audit trail.
2026–27 · Touring · ARTIST COMPENSATION
Expected from Artist Performance AgreementsArtist payment position
39.1% of sample seasonal Artist compensation paid
Paid to date by ArtistIllustrative payments—not Presenter receipts
PRESENTER RECEIVABLES
Incoming money by complete Presenter season
Agreement schedules create expected obligations; QuickBooks confirms actual receipts.
Presenter / SeasonAgreement20% DepositNext AmountDueQuickBooks
ARTIST PAYABLES
Outgoing money by Artist and performance
Artist Performance Agreement schedules establish expected compensation. Payment release follows performance completion and authorization.
Artist / EngagementCompensationPerformanceAuthorizationPayment DueQuickBooks
When a Presenter pays an Artist directly, CenterStage retains the Agreement plan, due dates, and confirmation status without treating the amount as money received or paid by Live On Stage.
FINANCIAL SCHEDULE & ACTIVITY
One operational record for every expected and completed movement
Illustrative records connect the season, Agreement, installment, allocation, owner, source evidence, and future QuickBooks reference.
Creates sales, the 20% deposit, and remaining concert-by-concert receivable schedule.
Creates the Artist payment schedule for every concert and Artist-side STAR Education service.
FINANCE WORK QUEUE · ILLUSTRATIVE
4 openActions requiring attention
Record / SourceType & AllocationExpectedActual / StatusOwnerEvidence & Reference
Illustrative current Touring-season activity records. Production records will follow the selected season automatically.
FIN-26-WAY-DEP-01PA-2026-WAY-014Waynesboro · 2026–27 season
Presenter deposit20% · complete Presenter season
$9,800Due Aug 01
Confirmation neededReceived date pending
BookkeeperDeposit / record
Executed Agreement attachedQuickBooks reference pending
FIN-26-NOR-CON-02PA-2026-NOR-021Northern Presenter · Concert 2
Presenter installmentAllocated to Sample Touring Artist concert
$6,200Due Aug 10
Partial · overdue$4,000 recorded · $2,200 due
Vice PresidentFollow-up
Remittance attachedQB reference to be confirmed
FIN-26-DRM-PAY-03APA-2026-DRM-006The Dreamboats · Waynesboro
Artist compensationConcert + STAR Education allocated separately
$7,500Per APA schedule
Awaiting authorizationPerformance completion required
Vice PresidentAuthorize release
APA + payment plan attachedACH/QB reference pending
FIN-26-DIR-04PA-2026-DIR-009Direct-to-Artist plan
Presenter pays ArtistExcluded from LOS cash totals
$5,400Confirmation due Sep 02
Third-party confirmationNo LOS receipt or payment
Vice PresidentObtain confirmation
Agreement plan attachedConfirmation evidence pending
What every financial activity preserves
Unique financial record IDAgreement and Booking Report referencesPresenter, Artist, season, concert, and STAR allocationExpected amount and contractual due datePartial, combined, overpaid, returned, or completed statusReceived, deposited, authorized, and paid datesResponsible staff member and required approvalExecuted Agreement, remittance, authorization, or confirmation evidenceQuickBooks reference when availableImmutable creation, change, approval, and resolution history
EXCEPTIONS & RECONCILIATION
Expected CenterStage activity compared with QuickBooks
This workspace should explain every difference without silently changing either source.
LAST RECONCILIATIONNot connected
AMOUNT MISMATCH
Presenter installment differs
Agreement schedule shows $7,840; sample QuickBooks comparison shows $7,500.
- CenterStage expected
- $7,840
- QuickBooks actual
- Connection needed
MISSING HANDOFF
Presenter Agreement not entered
The working Agreement has operational terms, but no authoritative accounting entry is connected.
- CenterStage status
- Waiting for Legal Review
- QuickBooks status
- Not connected
AUTHORIZATION NEEDED
Artist payment release
Performance completion and an authorized release must be present before payment.
- Expected amount
- $7,500 sample
- Authorization
- Awaiting review
RARE EXCEPTION
Advance Artist payment request
Advance payment requires approval from the Vice President or another current Executive Team member.
- Requested amount
- $8,200 sample
- Decision
- Not recorded
ADJUSTMENTS & CHANGESCredits, cancellations, and amendments remain separate
Each change links back to the original Agreement and records who approved it, when it changed, and how QuickBooks was handled.
EXAMPLE AUDIT EVENT · ILLUSTRATIVEAug 14 · deposit schedule flagged for review
Recorded by Finance Operations · original expected amount retained · no QuickBooks transaction connected.
AUTOMATIC ADJUSTMENT PREVIEW · ILLUSTRATIVE
STAR Education service cancelled
In production, the approved cancellation in the STAR Education or concert workflow creates this linked adjustment automatically. The sample Presenter-facing fee decreases by $1,200; related Artist compensation decreases by $600; and the 20% seasonal deposit expectation decreases by $240.
- Reference
- ADJ-26-WAY-003
- Reason
- STAR Education cancellation
- Approval / effective date
- Laura Anderson · Aug 15, 2026
Automatic result previewed. Overview sales, Presenter deposits, Artist compensation, remaining balances, and progress percentages were recalculated. Audit entry ADJ-26-WAY-003 preserves the original and adjusted values while the signed Agreements remain unchanged. Nothing was saved.
Visibility follows responsibility
Future production access must be enforced by signed-in role and record assignment on the server. Prototype controls do not provide security.
What belongs where
Agreement totals, payment schedules, concert triggers, responsible person, approvals, exceptions, and QuickBooks handoff context.
Transactions, deposits, bills, payments, bank activity, reconciliation, financial statements, and actual accounting results.